ASSOCIATION EXECUTIVE OFFICER – POST ROLE DESCRIPTION

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ASSOCIATION EXECUTIVE OFFICER

THE KING’S OWN SCOTTISH BORDERERS ASSOCIATION HEADQUARTERS – THE BARRACKS, BERWICK UPON TWEED

The Post

Applicants are sought for the post of Association Executive Officer of The King’s Own Scottish Borderers Association, based at The Barracks, Berwick upon Tweed. This new post will be available in the late Spring of 2019, and the Trustees are seeking to attract applications from candidates with the experience and personal qualities to take the Association and its membership and, critically, its Regimental Museum and collection, to the next stage of its development. This sees the Association working in collaboration with other parties on the Barracks site, to develop a first-class visitor attraction and experience, alongside the other key responsibility of administering the Association for the benefit of the members.

Background

The headquarters of The King’s Own Scottish Borderers have been housed at The Barracks, Berwick upon Tweed, since 1881. The training of King’s Own Scottish Borderers recruits ceased in 1963, although the site continued to be the home of the Regiment through to its amalgamation with The Royal Scots in 2006, since when it has been the Home Headquarters of The King’s Own Scottish Borderers Association.

The King’s Own Scottish Borderers Museum was founded in 1946, since when it has been the embodiment of the Regiment’s 317-year history. It has an unrivalled collection of militaria, medals, art and silver that charts the Regiment’s illustrious past, all housed in part of the first purpose-built barracks in the United Kingdom, designed by Sir John Vanbrugh and Nicholas Hawksmoor and built between 1718 and 1721. The Barracks are now under the stewardship of English Heritage. The Museum is accredited to Arts Council England, and has been recognised by the Scottish Government – through Museums Galleries Scotland – as having a ‘nationally significant’ collection.

The headquarters of The King’s Own Scottish Borderers Association is co-located with the Museum, and has the responsibility for ensuring the welfare of past serving member of the Regiment, for preserving the Regiment’s heritage, and – through events and parades – providing opportunities for its members and their families to continue the comradeship of their service.

The Future

As a result of ambitious plans to develop the site over the next few years as a key visitor attraction in both Berwick upon Tweed and the north-east border area between Scotland and England, the future of the Association and its Museum now demands a high degree of leadership, delegated authority and management. The Trustees have decided to appoint an Association Executive Officer to take forward the development of the Association and its Museum. The Executive Officer will work with the Chairman and Trustees, and on-site with partner organisations, to bring this key work to fruition and secure the future of the Association, its collection, and the Barracks, as well as manage the day to day affairs of the Association and its membership.

Role Descriptor:                   KOSB Association Executive Officer

Location:                               KOSB Association Headquarters, The Barracks, Berwick upon Tweed TD1 1DG

Benefits:                                Salary of c£25,000 pa

Contributory pension scheme of 3% of salary

30 days’ leave, inclusive of public holidays

Hours of Work                      35 hours per week, with core hours of 1000-1230 and 1400-1600 daily.

Expectation of occasional weekend and out of hours attendance; overtime will not apply, but Time off in Lieu (TOIL) by prior mutual agreement will be available to compensate for time worked in excess of the contracted 35 hours per week.

Reporting:                             Accountable to the Association Vice-Chairman (Line Manager) or, in his absence, the                                                           Association Chairman.

Association Responsibilities:

  1. On behalf of the Association Chairman and Trustees, to run the day to day business of the Association and KOSB Officers’ Club effectively and efficiently for the benefit of their members. This will include regular liaison with Association Branches.
  2. To lead the team of staff and volunteers in the Association Headquarters and Museum, in line with direction from the Association Chairman and Vice-Chairman, ensuring that the team is tasked and, as appropriate, supervised.
  3. To establish and maintain a professional working relationship with key partners such as English Heritage (both locally and regionally) and all other occupants of The Barracks, in order to ensure that issues of mutual concern and interest are properly addressed, and that the Association and Museum are held in high regard.
  4. To act as Secretary to the Association Trustees and other formally constituted Association committees by organising meetings, producing agendas and other relevant papers, writing timely Minutes, and following up promptly on action points as directed by the appropriate Chairman.
  5. To establish and then maintain an accurate Association membership data base, compliant with data protection legislation.
  6. To liaise with the Association Honorary Treasurer over the routine payment of invoices and general management of Association finances.
  7. To liaise with military Stakeholders, inter alia HQ RRS (with regard to the Museum Assistant post and Benevolence), 1 and 6 SCOTS (with regard to Loan Property) and others as appropriate.
  8. To manage, maintain and account for the property of the Association and Museum, including the care of its displayed and stored artefacts, in accordance with best accounting and curatorial practice.

Museum Responsibilities

  1. To support the Trustees and Museum Committee in regard of any proposed redevelopment of The Barracks and consequent potential move of the Museum and/or Association offices within The Barracks site or elsewhere. This will include working with the other Partners of the Berwick Archive and Museum Action Group; representing the Trustees as required at meetings and site visits; and responding promptly and accurately to requests for information relevant to any redevelopment.
  2. To develop the volunteer network to support the medium to long-term manning and maintenance of the Museum and its collection.
  3. To work with the Museum Committee, the Honorary Museum Curator, the Museum Assistant and volunteers, to ensure that the Regimental Museum is maintained and developed in accordance with the Museum Committee’s direction and guidance and in line with the appropriate regulatory demands.
  4. To assist the Museum Committee and Museum Assistant in developing and implementing an efficient and reliable Regimental research service.
  5. To oversee the opening hours and security of the Museum, in conjunction with the Museum Assistant and volunteers.

General Responsibilities

  1. To coordinate and – in conjunction with volunteers as appropriate – deliver the Association and Officers’ Club functions and events, such as (but not confined to) the annual Minden Day parade at Berwick, the Association AGM, and Association dinners.
  2. To produce and publish the ‘Borderers Chronicle’ annually to the standard expected of the Association and its members.
  3. To host visitors to the Association Headquarters and Museum on behalf of the Trustees as necessary.
  4. To undertake other specific tasks, as might from time to time be reasonably required within the spirit of these general responsibilities, as directed by the Association Chairman, Vice-Chairman or other Trustees.

Essential Requirements

  1. A highly motivated self-starter, with authority, energy and creativity, able to work largely unsupervised to broad direction and with delegated responsibility.
  2. Demonstrable leadership, collaborative and team-building skills.
  3. Proven experience of personnel management and HR issues.
  4. Proven experience of the accounting for, and maintenance and storage of, high-value artefacts and property.
  5. Experience of strategic thinking and problem solving, and an ability to generate imaginative solutions.
  6. Ability to plan ahead, and deliver events and projects to plan, on time and on budget.
  7. Highly-developed communications skills, both verbal and written, and a high standard of IT literacy.
  8. Ability to work collaboratively with a diverse range of people, thereby generating respect, inspiring trust and confidence, and acting as an ambassador for the Association and the Regiment.

Desirable Requirements

  1. An understanding of charitable governance.
  2. Military service at an appropriately senior level (ie SNCO/Warrant Officer or commissioned rank).

 Recruitment Timetable.

Applications to be submitted by no later than noon on Sunday 7 April 2019. Those selected will be asked to attend for interview in late April, at The Barracks, Berwick upon Tweed (precise date to be confirmed). Appointment is planned for mid to late May 2019.

Applications (consisting of a covering letter, CV and supporting statement, by email only) should be sent to the Chairman, Colonel Angus Loudon, at

angus.loudon@yahoo.co.uk

Tel:         07532 164609

If anyone wishes to have a confidential discussion about the appointment, they are asked to call the Chairman on the number above.

2019-03-26T08:25:46+01:00March 26th, 2019|Events|Comments Off on ASSOCIATION EXECUTIVE OFFICER – POST ROLE DESCRIPTION
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